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Is your Company in Compliance for the Election November 8th 2016

Posted on September 9, 2016

The upcoming presidential election is approaching and as we get closer, California employers should ensure they are ready and in compliance with the laws regarding employee time voting off.

California employers are required to post a notice to employees advising them of provisions for taking paid leave for the purpose of voting in statewide elections. A statewide election is an election held throughout the state.

A sample of this notice, as well as a notice to employers regarding time off for voting is available here: http://elections.cdn.sos.ca.gov//pdfs/tov-english.pdf  or, you can call the Elections Division at (916) 657-2166 to order posters of the notices.

Employers must post the employee notice ten (10) days before a statewide election. The employee notice must be posted either in the workplace or where it can be seen by employees as they enter or exit their place of work.

Employees are eligible for paid time off for the purpose of voting only if they do not have sufficient time outside of working hours to vote. Polls are open on November 8th from 7:00 a.m. to 8:00 p.m.

Employees can be given as much time as they need in order to vote, but only a maximum of two hours is paid.

Employers may require employees to give advance notice that they will need additional time off for voting.

Employers may require time off to be taken only at the beginning or end of the employee’s shift.

Lauren Sims is the author and a principal HR Consultant with eqHR Solutions.

Whenever you require HR or Payroll advice or help navigating the ever-changing landscape of California and Federal Employment Laws and Regulations, call us for a no obligation consultation.

eqHR Solutions is a leading human resources and payroll consulting firm, providing tactical and strategic human resources employment support and ADP payroll product training. Services are provided for all size businesses in Southern California and the San Francisco / Bay area.